RACEINFO

OPERATING PROCESSES

On-Line Race Registration

Race Administration

BEFORE THE RACE:

Download the Masters Race Packet of forms from the USSA site.  This packet includes most of the forms you will need for the race.  Scroll down to the Master Packet of form zip file.

          http://www.ussa.org/magnoliaPublic/ussa/en/formembers/officials/education.html

Receive the Race Packet from PNSA offices (sent generally mid-September).  This packet includes:

          Introductory letter from PNSA.

          Alpine Schedule Agreement Information – instructions for completing the form.

          Alpine Schedule Agreement form.

Complete the Race Packet paperwork and send it back to PNSA offices.

The paperwork must be at the PNSA offices by October 15^th with all the paperwork fully completed and a check in the amount of $40 for each race day.  PNSA will send all the forms to USSA.

In early November go to the USSA website to get the race codes for each race.  These codes will be used to identify your races – and will be required on each race form you complete.  The codes can be accessed from the USSA homepage - Quick Tools.

Ensure your mailing and emailing address and phone number is correct as identified on the PNSA Masters Schedule webpage (www.pnsamasters.org); click on Masters; then scroll down to Race Organizer Contact Information). If the information is incorrect; email Ann Ozuna (aozuna@ieway.org)

Test the race result and timing software.

Email race flyer announcement information to the PNSA master’s group email list through Merilyn Moss (moss@halcyon.com); including:

           Lift ticket cost and availability.

          Where day-of-race registration will be held.

          Area run selected for the race.

          Time window during which registration will take place.

          Start times of first and second runs.

PNSA will assign a TD for your races.  The TD will select your race Referee.

           Your organizing committee with select your Chief of Race.

Select course setters and course preparation volunteers.

          Plan on setting standard gates (both the inside and the outside pole or panel/pole for GS/SG/DH, respectively).  SL can have single poles except for combination gates and the 1st and last gate of the race.

          Plan to have two separately set race courses for each race; GS and SL.

          If you need material support, e.g., gates, contact other ski clubs in advance.

Ensure you have enough race day volunteers: gate keepers, race registration, start and finish (timing), results preparation, finish area and banner placement, etc.  Race registration and the start/finish timing should have volunteers that have done this before.

Verify that awards for each class have been ordered - top 3 per class and gender.

Create an “Event Database” in your computer system.

          Enter all competitors’ data in the race(s) they have selected.  Keep track of who paid entry fees – this information can speed up registration.

 

RACE DAY:

Extra bibs (bib bag) will be delivered to your area before race registration opens – by racer volunteers.

Encourage Certified USSA Race Officials/Coaches who are racing to volunteer, to set/re-dress second run courses.

Method of inspection should be determined at your race officials meeting, e.g., course slipping, in-and-out only..... 

Materials needed at race registration:

          Race registration forms for day of race entries from licensed USSA masters.

             USSA Temporary License paperwork for racers who do not have a license.  Forms available on the USAA website.